Decisions concerning general aspects of the material is the privilege of the Council members. Including: legal matters, the license, general direction of the project, approval of commercial projects...
Council : To become a council member, people need to submit at least one contribution and they need to sign in on a list (CWBP 2 : Copyright Board)
- The site administrators of the Cartographer's Guild are also part of the Council since they are maintaining this space.
- In extraordinary circumstances Council members can be denied of their privileges if 2/3 of the Council members vote against them. (but we can't get them rid of their rights on their personal contributions)
- It is possible to amend the license with the support of 2/3 of the Council members.
- The Council members take decisions by voting. The vote is made public to ensure that only Council members votes are counted.
- Votes concerning legal matters should last a full month to let the active Council members sufficient time to vote. A normal vote is won with 50%+1 of the votes.
*Votes concerning non legal matters such as the description of different world elements and general opinion are open to every member of the Guild. The vote can be held public or in secret. The voting period should be around 3 or 4 days. Usually, a simple majority is required to win.
-Contributors of the project can use, modify and publish material that they own including for commercial purposes. If they do publish, they just need to inform the community.
-Contributors can also publish content that they don't own if they manage to get the approval of the other author(s).
-Everyone can use, modify the material of the project for personal or artistic purposes. They can share their derivative work as long as they have the approval of the original author. But they cannot use the content for commercial purposes.
The material used in the project should respect copyrights. You can't have material that is non commercial unless you have the approval of the author to do so.
Once something enters the project, either an image or a full-fledged idea, it become part of the project. If the content is, for some reason rejected, it can't be used in the project or any derivative work on it without the consent of the author.
Material can be taken out but it need the approval of all contributors.
- To publish a project: the first step is to submit the project to the community. Even if the person is publishing her own work, the community need to be informed. In that case, it's just a formality. When the project is bigger and include more than one author, a vote is usually required. After the project is submitted, the concerned authors will need to express their approval or disapproval of the project. There are no time limit for the authors the express themselves, refusal or simply a lack of answer means he can't publish it or need to publish only the content to which the authors agreed.